8 Time
Management Secrets Only Successful People Master
You work hard to provide for
yourself and your family and please your boss. Is there any way you could be
working harder? I have no idea, but I am sure there are many ways to work
smarter. Successful people don’t necessarily work harder than you, but
they do work smarter. Here are some of the techniques they’ve mastered.
1.
Don’t just look busy
When the company manager
walks down the hallway, everyone is on a call, in a meeting, or running
errands. They look busy, but are they really busy? If you ask successful
people, they will say “No.” All the above are strong signs of “mindless
productivity.” This might get you lots of appreciation from your co-workers,
but it definitely won’t get you a promotion — at least, not the promotion.
To put it differently, working hard means you are on the track towards success,
running 100 miles per hour… though not necessarily in the right direction.
2.
Work smarter, not harder
The key to becoming a
successful person is working smart, not hard. Quit the “robot” state and find
new ways to approach each task and each project. Employ strong time
management rules and software,
such asTimeDoctor, and
stick to cutting down the time needed to do each task. You don’t have to
reinvent the wheel, but you need to find new ways to use it and look at it from
a completely different perspective. In time, you will be thankful for your new
routine.
3.
Prioritize all your tasks
Prioritization is the key for
successful people – they don’t just solve all the tasks they have, they solve
the most important first! Take example and find the most important tasks of the
day right after you reach the office and solve them. When the most important
tasks are done, you can say your day was successful, even if you don’t get to
solve all the other tasks of the day. Don’t let the details drag you down,
don’t procrastinate! Perfectionists often get lost in details, as they try to
make everything perfect – this is a mistake, as unpleasant as it might sound.
Focus on getting the large projects done, then take a second look at them,
tweaking bits and pieces.
4.
Gamify your work
Work gamification is a new
concept, but it’s already emerging as one of the best ways to raise your
engagement and change the way you work. As the name implies, gamification is
the process of turning work into play, without skipping the actual work.
Gamification increases your wellbeing and allows you to objectify your
achievements. Just like a game, when you plan each task you can divide the work
into small batches of 15-20 minutes. Then, award yourself with a treat when
each task is finished. That treat can be anything you want, from a smoothie to
a small walk in the park or checking your social media account. One of the
benefits of gamification is you will learn how much can be done in a short
time, like 15 minutes. Another benefit is the fact you are able to take some
time to appreciate what you’ve just made, which is a great way to stay
motivated and focused.
5.
Group related tasks
The human brain is built to
think of at one task at a time. When you have to do several different tasks,
you need to use several parts of your brain, employing different types of
thinking. If you group related tasks, your brain won’t be forced to switch from
one type of thinking, such as analytic, to another, like creative, over and
over again. Doing several tasks which require the same type of thinking
consecutively boosts your productivity and speeds up your work. Grouping tasks
is a great time management secret, as it can enhance and revolutionize the way
you work. For example, if you are a writer and you have to document an ebook,
document a report, then rewrite two articles and write an editorial, you’ll
want to group the documentation work and the writing work. This way, you will
be able to get them done quicker and easier.
6.
Organize, organize, organize some more
One of the best time
management hacks is organization – being organized is crucial for cutting down
on the “dead” time in your workflow. Come up with a system and implement it as
soon as possible. You will notice the huge difference which comes from knowing
where the last week’s sale reports are and not having to spend 30 minutes
looking for them.
7.
Learn to refuse projects
From time to time, you need
to say “No.” Overworking yourself is not the way towards success, but the way
towards fatigue and exhaustion. Successful people master the ability to refuse
certain tasks in order to concentrate on more important ones. Be picky and only
pick tasks which mean something for you and can really give you a boost.
Dedicate all your time to these projects, erasing procrastination and
distractions, establishing a personal deadline for the task at hand. For
example, promise yourself to complete an article in one hour. When you finish
the article on time or even before your self-imposed deadline, you will feel an
amazing amount of self-accomplishment. This emotion can be overwhelming and
highly motivational.
8.
Know when to call it a day
After all that time
management, you will notice there is still a pile of work on your desk. This is
the moment when you need to use the most important secret of successful people:
quit it and go home. Yes, that’s right — after all the strategies to cut down
the “dead” time, eliminate the excess tasks, and focus on getting the project
done, you have to know when to call it a day and go home. As I’ve said, as long
as you prioritize tasks and solve the most important ones, you are ready to go
home. Don’t make the mistake of trying to solve everything. Instead, end your
day when you are tired and you feel you’ve made a difference for someone. There
will always be more work to do, but you have to live your life as well. Calling
it a day is part of smart working — the most
important secret of smart working, even, because it allows you to
disconnect from work and enjoy life. This is exactly what makes you successful!
BY HELENA NEGRU
http://www.lifehack.org/369109/8-time-management-secrets-only-successful-people-master?ref=mail&mtype=goal_reminder&mid=20161008_with_thumbnail&uid=687414&hash=707e797f7e757e6d794c856d747b7b3a6f7b79&action=read_more&goal_id=9&token=d0e3e4b03809d240b52d71f8a6770fa9
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