2 Tricks Mark Zuckerberg Uses to Make
Meetings Much More Efficient
How the Facebook founder cut down on
time-wasting meetings at his company.
Time-wasting meetings are a top complaint of the business
world and apparently, not even the country's hottest tech companies are immune.
Facebook, like just about every other
organization, apparently struggles to pare down bloated meetings and ensure that as
little time as possible is wasted in conference rooms. That's what you'd have
to conclude from a short but fascinating post on question-and-answer site Quora
from the company's COO.
In response to a questioner who wanted to
know "How does Sheryl Sandberg plan her day?" the Facebook exec
and Lean In author took the time to provide a
glimpse into how she manages her time. Her answer offers a few interesting
tidbits, such as the fact that she's out the door at a totally reasonable hour
to eat dinner with her kids (seriously, if Sandberg can manage to leave at 5:30, why can't you?), as well as some insights
into her boss's approach to meetings.
Like
many business leaders, Sandberg reports, Zuckerberg saw there was scope to trim
down meetings and save his team time and interruptions. "Mark has done a
really good job improving the efficiency of meetings at Facebook this
year," she writes. How did he accomplish that?
Zuckerberg's
tricks for more efficient meetings.
Sandberg
names two powerful, common sense strategies. First, "he asks people to
send materials in advance so we can use the time for discussion," she
notes. Second, "we try to be clear about our goal when we sit down for a
meeting--are we in the room to make a decision or to have a discussion?"
Sandberg says.
There's nothing fancy about these steps taken
by Zuckerberg, but his approach is endorsed by several experts. Jason Shah, CEO
of Do.com, a tool for better meetings, included these very ideas in his list of
top tips for more efficient meetings.
Every meeting should have a stated purpose,
such as "By the end of this meeting, this decision needs to be made,"
or "We're here to discuss X," he told Inc.com. A generic purpose like
"sales meeting" doesn't cut it. Likewise, he advises that if you're
calling a meeting, "you should list out a few key questions for people to
think about" beforehand. Amazon CEO Jeff Bezos goes so far as to demand
his subordinates write a multipage memo outlining their thoughts before every
meeting.
Though
these strategies to halt meeting creep are easily actionable and endorsed by
lots of big name CEOs, however, not everyone has adopted them. Plenty of
leaders still allow their team to wander into meetings without a clue about
what's going to be discussed or what exactly they need to accomplish in the
gathering. Are you one of them?
BY JESSICA
STILLMAN
http://www.inc.com/jessica-stillman/2-tricks-mark-zuckerberg-uses-to-make-meetings-much-more-efficient.html
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