Secrets Of The
Most Productive People: 2016
Ten top performers
reveal how they squeeze the most out of every day.
Actor, Comedian, and
Entrepreneur
On staying busy: "Once
you’ve accomplished a goal, you’re all done. And I don’t ever want to be all
done." On collaborating: "I don’t walk into a meeting with a ‘me, me,
me’ attitude. I walk in and say, ‘How do I become your partner?’ "
Time he wakes up: Between
4:30 and 5:30 a.m.
First thing he does in the morning: "Get up, go to the gym. I’m probably in there for an hour to an hour and a half."
Productivity tool: "Kevmoji. Kevmoji puts a constant smile on my face and helps me take text messaging to the next level."
Most productive space: "I go onstage to figure things out. I’ll have a premise, a couple of beats, and I’ll go onstage and talk about the thoughts. That’s how I write."
Time he goes to bed: "Depends on the day. Tonight, probably 11:30 or midnight." —As told to Benjamin Svetkey
First thing he does in the morning: "Get up, go to the gym. I’m probably in there for an hour to an hour and a half."
Productivity tool: "Kevmoji. Kevmoji puts a constant smile on my face and helps me take text messaging to the next level."
Most productive space: "I go onstage to figure things out. I’ll have a premise, a couple of beats, and I’ll go onstage and talk about the thoughts. That’s how I write."
Time he goes to bed: "Depends on the day. Tonight, probably 11:30 or midnight." —As told to Benjamin Svetkey
Cochair, Bill & Melinda
Gates Foundation
"When I worked at
Microsoft for nine years and didn’t have kids, I would often stay late,
polishing some presentation for the next day. My best friend had two kids at
the time, and she had to go home for dinner—she didn’t have a choice. If you
have to be home, you squeeze a lot into the last hour. Being a parent taught me
to task-shift very quickly. But it also taught me to take pauses." Read more.
Time she wakes up: "6:30.
My morning starts with a little bit of yoga and meditation. And then right
after that, I get the kids up."
What she does while commuting: "I have been listening to the Hamiltonsound-track pretty much nonstop."
Email strategy: "I split my personal and my office emails into two different folders, and I’m very disciplined about only going into business ones at certain times of the day."
Last thing she does at night: "I think of one thing I’m grateful for. It’s a nice way to settle your mind before you go to sleep."
Time she goes to bed: Between 9:30 and 10 p.m. —As told to Missy Schwartz
What she does while commuting: "I have been listening to the Hamiltonsound-track pretty much nonstop."
Email strategy: "I split my personal and my office emails into two different folders, and I’m very disciplined about only going into business ones at certain times of the day."
Last thing she does at night: "I think of one thing I’m grateful for. It’s a nice way to settle your mind before you go to sleep."
Time she goes to bed: Between 9:30 and 10 p.m. —As told to Missy Schwartz
President and CEO, Gucci
"In fashion, you
cannot make a decision with 100% of the information. You can collect all the
data and conduct all the focus groups, but that is a picture of the past. You
have to [make decisions] based on demand, feelings, rationality, and emotions.
Why do you go into the shop to buy something? Because you are emotionally
driven. Nobody needs any more bags and suits. Sometimes you
see shows for luxury companies and you say, ‘My God, that is so boring. Why did
you need to do a show for this?’ If you don’t take risks, you’re going to lose.
. . .We are not a consumer-goods company, we are a luxury company. We have to
create demand even if the people aren’t ready, because in 18 months, they will
be.
"If [someone] makes a decision and they make a mistake, at
least it keeps things moving. Everyone knows that I am always accessible. [I
think of] my iPhone as an extension of my hand. The conversations I have
[during the day] last between one and five minutes, never more than that, so
that everyone knows they can always get an answer from me."
Time he wakes up: "Around
7 a.m. But I have a problem with sleeping when I travel. I just came back from
Japan and I think [I slept] five hours in five days. At a certain point, I
collapse."
Mantra: " ‘No’ is not attractive. If someone has a new idea, I expect people to be open-minded."
Worst habit: "I’m impatient. When my leg starts moving up and down, that is a signal that people need to speed up or change subjects. It’s kind of a joke at the company at this point: ‘Don’t move the leg, please don’t move the leg.’ "
Most productive time: "When I run. My mind is free. I try to run for an hour three or four times a week."
Time he goes to bed: "Around midnight." —As told to J.J. McCorvey
Mantra: " ‘No’ is not attractive. If someone has a new idea, I expect people to be open-minded."
Worst habit: "I’m impatient. When my leg starts moving up and down, that is a signal that people need to speed up or change subjects. It’s kind of a joke at the company at this point: ‘Don’t move the leg, please don’t move the leg.’ "
Most productive time: "When I run. My mind is free. I try to run for an hour three or four times a week."
Time he goes to bed: "Around midnight." —As told to J.J. McCorvey
Showrunner, author, CEO of
television production company ShondaLand
"A giant part of my
job is running the business, but I need most of my time for creative work. A
lot of that involves shutting off everybody else. I have a rule that you’re not
allowed to come into my office unless you have a solution—not a
problem."
Time she wakes up: 5
a.m., to spend time alone before her kids wake up.
What she lets slide: "Right now, I don’t feel guilty that I’m not working out. I’ll feel guilty about it at another time."
Worst habit: "Too much caffeine. I haven’t tried to curb it in any way."
Most productive space: "Any place I can wear headphones. [The music] has to be something I can sing to. Last year, it was just Aretha Franklin. The year before it was Marvin Gaye. This year it’s only Hamilton."
Time she goes to bed: 10 p.m. —As told to J.J. McCorvey
What she lets slide: "Right now, I don’t feel guilty that I’m not working out. I’ll feel guilty about it at another time."
Worst habit: "Too much caffeine. I haven’t tried to curb it in any way."
Most productive space: "Any place I can wear headphones. [The music] has to be something I can sing to. Last year, it was just Aretha Franklin. The year before it was Marvin Gaye. This year it’s only Hamilton."
Time she goes to bed: 10 p.m. —As told to J.J. McCorvey
CEO, Google
"Nothing makes me
happier than a product review in which I can sit with the team and they’re
showing me something they’re building. Being able to react to it and think
through, ‘When users get this, what will their feedback be?’ I’m always on a
quest to do that better and do more of it." Read more.
Time he wakes up: "6:45
to 7:30, depending on how late I stayed up."
First thing he does in the morning: "Check my email, brush my teeth. Sometimes at the same time."
Most productive space: "Anywhere that’s quiet and has large windows."
Lunch routine: "I actually have two lunches: the first one at around noon, and then a sandwich at around 3 p.m."
Motivational object: "The first Chromebook we ever made. It reminds me of the journey we’ve been on to make computing accessible for everyone."
Daily breaks: "If I’m at work, I’ll take a walk. If I’m at home, I try to sit down and have a chat with my kids—I always learn something new."
What he lets slide: "Personal emails. Sorry, Brian, I promise I’ll respond soon."
Best habit: "Listen first, and ask why. Also, I’ve been told that I’m a voracious reader."
Worst habit: "Eating sugary things when I’m stressed."
Time he goes to bed: "Later than I should." —As told to Harry McCracken
First thing he does in the morning: "Check my email, brush my teeth. Sometimes at the same time."
Most productive space: "Anywhere that’s quiet and has large windows."
Lunch routine: "I actually have two lunches: the first one at around noon, and then a sandwich at around 3 p.m."
Motivational object: "The first Chromebook we ever made. It reminds me of the journey we’ve been on to make computing accessible for everyone."
Daily breaks: "If I’m at work, I’ll take a walk. If I’m at home, I try to sit down and have a chat with my kids—I always learn something new."
What he lets slide: "Personal emails. Sorry, Brian, I promise I’ll respond soon."
Best habit: "Listen first, and ask why. Also, I’ve been told that I’m a voracious reader."
Worst habit: "Eating sugary things when I’m stressed."
Time he goes to bed: "Later than I should." —As told to Harry McCracken
Creator and host, Travel
Channel’s Bizarre Foods series; chef; CEO, Andrew Zimmern’s
Canteen and Intuitive Content
"Restaurants have informed everything I do. The kitchens that
I grew up [working] in were serious food environments. That kind of teamwork,
where different people are working on different aspects of the same thing and
it’s all meeting at a certain place, is how I run all of my businesses. A lot
of it is cadence. We have a rhythm in our company that I think has been the
saving grace. We have weekly management meetings that take place whether I’m in
town or not. Waiting for the guy at the top who’s overextended can sink a lot
of businesses. I employ people whose job it is to keep me from procrastinating.
I’m very transparent about my need to get help. A lot of people think talking
about the problems they have is a sign of weakness, but I think it’s a sign of
strength. If you’re a successful business leader and you have problems with
procrastination, everyone in your office knows it. Everyone!
"No is the
most powerful word in the English language. Saying no to something means you’re
able to say yes to something else that may be more important. I’ve had to do a
lot of self-coaching to learn to say, ‘Let me think about it and get back to
you.’ That helps me put space between my thought, which is: Do it, and my
action."
Time he wakes up: 7
a.m. "I have a little prayer and spirituality moment for 90, 120 seconds
in the morning."
How he handles stress: A deep-breathing exercise he learned from his Pilates teacher.
Mantra: "Don’t be the best, be the only."
Lunch routine: "The first thing my assistant asks me in the morning: ‘What do you want for lunch?’ I don’t like to waste meals. [What I eat is] the exact opposite of the sad desk lunch."
Most productive space: "My son’s room when he’s asleep. Being in his room is a calming influence on me."
Time he goes to bed: "Between 12:30 and 1 a.m." —As told to Rob Brunner
How he handles stress: A deep-breathing exercise he learned from his Pilates teacher.
Mantra: "Don’t be the best, be the only."
Lunch routine: "The first thing my assistant asks me in the morning: ‘What do you want for lunch?’ I don’t like to waste meals. [What I eat is] the exact opposite of the sad desk lunch."
Most productive space: "My son’s room when he’s asleep. Being in his room is a calming influence on me."
Time he goes to bed: "Between 12:30 and 1 a.m." —As told to Rob Brunner
Founder and CEO, Bumble
"I literally work from
the moment I open my eyes. Bumble has gone from zero to over 8 million
registrations in less than two years. We have to be as fast as our users are.
It’s not abnormal that I’ll wake up to urgent emails and spend three hours in
my bedroom working through them before I leave [for the office]. I’m the type
of person who loves ‘inbox zero,’ but I prioritize. I have a severe phone
addiction, and to curb it, I set microgoals: You don’t need to look at your
phone right this second. Leave it in your bag five more minutes. I try to cook
something every single night, and that forces me to put it down because I only
have two hands. I’ve [learned] that nothing really is the end
of the world; it can all be solved at some point. But walking your dog and
paying attention to the people you love, that cannot always wait."
Time she wakes up: 6
a.m.
Most productive space: "Outdoors. You can’t stay cooped up all day."
Productivity tool: "Facebook Messenger. Everyone is supercomfortable with it because they’ve been using it personally. I don’t like to introduce things at work that [employees] don’t feel like they’d want to use in their personal life."
Best habit: "Refreshing my email every 10 seconds is probably my worst and my best. While I don’t miss anything professionally, I might miss the stop-and-smell-the-roses moments."
Nightly routine: "I’m trying to change it because currently it consists of some sort of red wine."
Time she goes to bed: 10:30 or 11. —As told to Missy Schwartz
Most productive space: "Outdoors. You can’t stay cooped up all day."
Productivity tool: "Facebook Messenger. Everyone is supercomfortable with it because they’ve been using it personally. I don’t like to introduce things at work that [employees] don’t feel like they’d want to use in their personal life."
Best habit: "Refreshing my email every 10 seconds is probably my worst and my best. While I don’t miss anything professionally, I might miss the stop-and-smell-the-roses moments."
Nightly routine: "I’m trying to change it because currently it consists of some sort of red wine."
Time she goes to bed: 10:30 or 11. —As told to Missy Schwartz
Journalist, screenwriter,
producer, and coanchor of CNBC’s Squawk Box
"When I’m doing one
thing, I’m really focused on that one thing. I have no to-do list. I put
everything on a calendar, [which helps me] know that this call is going to take
15 minutes or that this is a 25-minute project. The calendar also helps me
create artificial deadlines. When I was writing Too Big to Fail, I would spend
three or four hours doing that, and then I’d switch gears to writing daily
stories or columns [for The New York Times] related to the financial crisis,
and I would have to force myself not to think about [the book]."
Time he wakes up: Between
3:55 and 4:25 a.m.
Productivity philosophy: "I don’t think anybody can be particularly successful or productive on their own."
Email hack: "SaneBox does a pretty good job of prioritizing email and eliminating stuff that I don’t really need to look at."
Go-to motivator: "On my desk at home, I have tacked [up] this quote: Aren’t you worried? And the next sentence says, would it help? It comes from the movie Bridge of Spies. If it wouldn’t help to worry about it, [I’m] not going to worry about it right now."
Best habit: "I’ve never been a big drinker, but I don’t drink on weekdays. I don’t get as much sleep as I want anyway, so it [would be] just another thing slowing me down."
Time he goes to bed: "9:30 or 10 p.m. Later if I’m being bad." —As told to J.J. McCorvey
Productivity philosophy: "I don’t think anybody can be particularly successful or productive on their own."
Email hack: "SaneBox does a pretty good job of prioritizing email and eliminating stuff that I don’t really need to look at."
Go-to motivator: "On my desk at home, I have tacked [up] this quote: Aren’t you worried? And the next sentence says, would it help? It comes from the movie Bridge of Spies. If it wouldn’t help to worry about it, [I’m] not going to worry about it right now."
Best habit: "I’ve never been a big drinker, but I don’t drink on weekdays. I don’t get as much sleep as I want anyway, so it [would be] just another thing slowing me down."
Time he goes to bed: "9:30 or 10 p.m. Later if I’m being bad." —As told to J.J. McCorvey
CEO, Deloitte
"I was a Division I college athlete, and I grew up with five
brothers and two sisters. I’ve always been a competitor. [But] I’ve learned
that productivity should not be a competitive sport. You’re never going to win.
"I am responsible for almost 80,000 people. I prioritize
people over tasks. One Note allows me to put different tasks [involving] each
of my executive-team members in a tab. That way when I talk to them, I can be
more effective, because the five things I wanted to talk to them about [are
right there].
"If I looked at email and Twitter and texts [during the day],
I don’t think I would ever give my full attention to anything. You cannot be
insightful if you’re deluged with information. We’re all drowning in data. We
all need moments of recovery. For me, that includes not going right to my phone
when I wake up in the morning. I got on a plane about six months ago, and I
forgot my phone. For two days, I didn’t have my phone, and nobody died."
Time she wakes up: Between
6 and 7:30 a.m.
Worst habit: Late-night emailing.
Mantra: "Technology should help you do your job, not control your job."
Nightly routine: "Watch Seinfeld or Friends on TV."
Time she goes to bed: 11:30 p.m. —As told to Ruth Reader
Worst habit: Late-night emailing.
Mantra: "Technology should help you do your job, not control your job."
Nightly routine: "Watch Seinfeld or Friends on TV."
Time she goes to bed: 11:30 p.m. —As told to Ruth Reader
10. ELIZABETH O’NEILL
Master taster, Woodford
Reserve
I was diagnosed with ADD as a kid and needed to take Ritalin. But
as an adult, I’ve figured out how to make it work for me. My mind wanders when
it’s quiet, so I listen to music to help me focus. I’m involved with the
boots-on-the-ground distillery work, making sure instruments are calibrated and
doing quality control. I also work on the more artistic side of production,
creating new flavor profiles for Woodford Reserve. [It’s helpful that] my job
requires me to bounce between a lot of different functions, because I can’t
stay on one task for very long.
"I travel a lot as master taster to educate people on how to
explore different flavors, so I spend a lot of time in the car brainstorming
simple cocktail recipes. To capture my wine- and-champagne-loving friends, [I
came up with mixing] Woodford Reserve and LaCroix orange-flavored soda water,
with orange bitters to make the flavor pop. I find myself daydreaming about
grain bills and barrel finishes."
Time she wakes up: 5
a.m., to visit her horse before work. "I don’t have enough time to ride, I
just groom him. It’s very therapeutic."
Email strategy: "I’m so ‘on’ at work that the moment I get home, I don’t check my email again. Everyone has my phone number if they need me."
Audible assists: "For creative work, it’s James Taylor, Tom Petty, George Strait. For a repetitive task, it’s something more energetic, like ’80s pop, Beyoncé."
Productivity philosophy: "Say ‘yes’ first, figure it out second."
Nightly routine: "Whiskey on the rocks and TV."
Time she goes to bed: 9:30 p.m. —As told to Elizabeth Segran
Email strategy: "I’m so ‘on’ at work that the moment I get home, I don’t check my email again. Everyone has my phone number if they need me."
Audible assists: "For creative work, it’s James Taylor, Tom Petty, George Strait. For a repetitive task, it’s something more energetic, like ’80s pop, Beyoncé."
Productivity philosophy: "Say ‘yes’ first, figure it out second."
Nightly routine: "Whiskey on the rocks and TV."
Time she goes to bed: 9:30 p.m. —As told to Elizabeth Segran
https://www.fastcompany.com/3065435/secrets-of-the-most-productive-people/secrets-of-the-most-productive-people-of-2016
No comments:
Post a Comment