Want to Hire the
Perfect Job Candidate? 5 Ways to Find the Best Employees for Your Company
Is your hiring process designed to ensure you get not just the
skills but the attitudes and values your company needs?
Hiring decisions are arguably the most
important decisions you make -- not only because you need to find people with
the right skills but also with the right fit for your culture.
So how do you make sure a prospective
candidate's values and philosophies align with those of your company?
The following
is from Deborah Rippol, a Culture Scout at Buffer, a a social media management tool that lets you schedule, automate, and
analyze social media updates.
Here's
Deborah:
We've shared a
bit in the past about what
we believe creates a great fit at Buffer, but the
hiring process is so much more than these factors alone. How do you create a
positive experience for all candidates, regardless of the outcome? How do you
avoid bias and view all candidates through a lens of equality?
We don't know all the answers to these
questions, but we're always experimenting and learning. As a result, we've
developed five core philosophies that guide our efforts. I'd love to share them
with you here!
What Hiring at
Buffer Looks Like in 2016
First, a bit
of background. In less than 2 years, our team has grown from 17 to 79 people.
In the past year, we've revised our hiring process to suit our
needs as a scaleup company.
I joined
as Buffer's
first Culture Scout in October 2015, when we went from
growing the team by 1 to 2 people per month to being on the lookout for 30 to
40 team members between September 2015 and April 2016.
Some of my first responsibilities included
shaping a newer framework for hiring, selecting, and interviewing; along with
creating a great candidate experience and getting to know people in a
consistent and unbiased way.
In April 2016,
we expanded the People
team further when Jenny joined
and helped us further define the hiring process.
With a team of about 80 right now, we're
deliberately growing slower and only hiring for a few more roles in the coming
months. We are looking more carefully at the needs of each area, digging into
the 'why' in each role, and applying a more disciplined financial lens that
allows us to grow more in-line with our revenue rate.
Rather than trying to set up a strict set of
rules that might not stretch with our growth over time, we've made the decision
to rely on our Culture Scouting philosophies instead.
We believe
these philosophies and best practices may stick around for longer than a
'process' (the same way we believe defining
your culture's values can help with many other decisions.)
Our 5 Hiring
Philosophies
Here are five 'philosophies' we try to live
by (and have sometimes failed at) and some of the lessons that might be of
interest to others growing a team:
1. Define what we need before we start
looking.
We've found the best time to find a consensus
on a role and what skills it might require is before we hire, not while we're
reviewing candidates.
We brainstorm with our teams on what their
needs are and collectively write the listings. One of the ways we've found
works well is to ask ourselves the questions like:
What goals need to be achieved a year from
now for us to consider this a successful hire?
What would an amazing candidate accomplish in
a year?
For an amazing
candidate to accomplish that, what do they need to do during the 45-day bootcamp?
What are the traits, skills and
qualifications this person will need to be successful?
One unique
aspect of defining a role for us is having the team agree on whether a
craftsperson (deeper knowledge/expertise in a specific area) or generalist
(with T-shape
skills) is needed. Making sure we have a training
plan in place and getting everyone on the same page about the sequence of
interviews enables consistent candidate evaluation and reduces total interview
time.
We try to be honest about the skills needed
while also keeping the door open for as many candidates as we can.
As a result, we work extensively on the job
description, training plan, interview planning, interview question tailoring,
etc. before we even post the listing.
2. Transparently share as much as we can.
Our Journey page aims to
reflect who we are as clearly as possible.
When we put all our cards on the table with
full transparency, we've found it encourages candidates to be honest and do the
same.
Some key elements of our jobs page include:
·
Some info on how we work together remotely
·
A list of all our culture perks
·
Pictures of the team (in all sorts of
settings!)
·
Our commitment to diversity and equal
opportunity employment
·
Listings that set clear expectations for the
role and measures of success
Our COO
Leo gave
a talk recently about how company culture isn't
something you can really shape, but rather how you have to sit, observe and
write down what you see. The first step for us in looking to scale our hiring
was to be clear on what our values were and articulate them honestly on our
hiring page.
Once we had those values defined, it helped
our interactions with candidates to make an objective decision about how
closely they aligned with us.
3. Know what we're evaluating with every
interview question.
It might seem a bit unusual, but we don't ask
for resumes during any part of our process. For our purposes, resumes don't
often give us the depth of information we're looking for.
Instead, more weight goes into the messages
that applicants share with us, both in writing and in chats. So it's important
that we have an unbiased way to know what we're looking for.
We recently went through team training on
managing bias that was enlightening from that standpoint, and our Inclusivity
Catalyst, Courtney, is a great champion for keeping that top of mind.
We try to craft application and interview
questions that will help us evaluate attributes we've predefined through our
role needs and values. These sorts of questions can be a mix of verification
questions, behavioral questions, situational questions, and skills tests.
We avoid any
question that doesn't provide useful information and might allow bias to creep
in.
Then we take
it one step further: Before we ever speak to anyone, we already have an
idea of a good answer, an OK answer, and a "pause answer" for any
question we ask.
Say we're asking a candidate to share a
moment where they made a mistake. Depending on what they share, we might get
insights on their transparency, empathy, vulnerability, and ability to "do
the right thing" (which is one of our values!).
A potential good answer could include them
admitting the mistake early on and owning up to it. Another good answer could
be in their ability to reflect on the lesson they learned from the mistake.
Answers that might give us some pause could
include hints of blaming others or circumstances, or sharing a mistake that
puts them in the 'savior' position and misses the opportunity to show
vulnerability.
Here are some other areas we craft questions
to dig into. It's important for our teammates to:
·
Have a growth
mindset (Do they like to learn and how?)
·
Show a good bit of empathy (How do they react
to technical glitches or misunderstandings.)
·
Be okay with vulnerability (How open are they
in the conversation?)
·
Have a knack for working remotely (Do they
have a track record of having shown drive in their professional or personal
projects?)
·
Have worked independently in the past. (Have
they had to manage their own schedule to get something done?)
Then, we define questions that will give us a
benchmark, knowing that there is no wrong or right. Everyone is different, but
these benchmarks can indicate how well the candidate might do on our team.
As we scale our hiring and as the team grows,
our interview questions have changed based on how our values have changed. We
challenge these questions from time to time to ensure we know, "Why do we
ask this?"
4. The 'interview' continues during bootcamp.
While it might seem helpful to avoid
overloading a candidate with information before they even start working, we
believe that sharing expectations early on is one of the biggest favors we can
do for both our new teammate and the whole team. (This is still something we're
striving for and haven't quite nailed down!)
To set people up for success, we default to
providing more context and sharing expectations early on.
For instance, if we bring on a full-stack
developer who we later learn will spend 80% of their time working on backend
development, we'll tell that person as soon as we can in order to prevent any
surprises.
Interviews and pre-hiring chats play a big
role in new team members' training and making sure they will truly feel at home
at Buffer.
A candidate recently shared with me his
feelings about our new-employee bootcamp at Buffer: "I love the idea of
the 45-day bootcamp. Playing competitive sports my whole life growing up, no
coach would bring players onto their team without seeing them in action
first."
Bootcamp not only gives everyone on the team
the opportunity to get to know the bootcamper and explore some of the areas
that interviews might not have shed the light on, but also allows the
bootcamper to experience what working at Buffer really is like and compare it
with their expectations before moving forward with their journey.
Our bootcamp generally lasts for 45 days,
though sometimes it can be shorter or longer depending on the communication
within teams and what challenges might arise. We are continually fine-tuning
the bootcamp process to set everyone up for the most success possible.
So far in 2016, we've invited 36 people--24
people in Q1, 10 people in Q2 and two people in Q3--to join us for our 45-day
bootcamp. About 90% of our team members continue with us past those 45 days (up
from 70% last year).
5. Continuously work to improve the candidate
experience.
The group of people who check out the jobs
page and step forward are very special to us.
It's a very vulnerable experience to reach
out, and we're committed to making the application process at Buffer a positive
one, no matter the outcome. Here are some key metrics that we aim for,
regardless of the number of hires we are working on:
Get back to
all applicants in 10 days or less. Historically, we've been a bit all over
the map here, with everything from nine days to an average of 25-27 days.
Overall, it has most commonly been around 15 days.
We've tried a few things to get replies out
more quickly to candidates: blocking out more time, sharing the task between
several teammates, keeping each other accountable for a result of under 10 days
first response time. We've had encouraging results, and today we're at about
7-8 days for first response.
Never leave more
than three days between each step in the process. We think of this as
"in the dark" time and try to minimize it. Two key things that have
worked well for us here:
1.
Be upfront with the candidate about the
expected time they'll hear from you
2. Use as many reminders and due dates as
possible to keep yourself accountable (We use Trello, which is super handy!)
Continually
test and adjust the process. We tend to operate lean and scale as
processes and theories are validated. We've gone through many iterations of our
process and had a few bumps along the way, with response times being a bit too
long and many different people juggling the role of hiring across many
different teams.
As we've recognized and defined our
philosophies, the processes have been better ironed out and overall we're able
to provide a better service to our amazing applicants and our internal teams.
JEFF HADEN
http://www.inc.com/jeff-haden/want-to-hire-the-perfect-candidate-5-ways-to-find-the-best-employees-for-your-co.html?cid=em01014week38a